Executive Assistant

About the role

Dentsu, an integrated growth and transformation partner for leading organizations, is hiring an Executive Assistant in New York. The EA provides high-level administrative, operational and strategic support to C-suite executives, acting as a strategic extension of the executive by optimizing time, facilitating communication, managing priorities and anticipating needs in a fast-paced, highly visible global media and advertising agency.

Key responsibilities

• Manage complex, dynamic calendars across multiple time zones and adapt quickly to last-minute changes
• Plan and manage domestic and international travel, including visas, itineraries, accommodations and contingency planning
• Prepare for meetings, including agendas, briefings and follow-up actions
• Manage expense reporting, budgets and vendor relationships with accuracy and confidentiality
• Coordinate strategic initiatives and track progress on key company priorities
• Coordinate executive meetings, offsites, town halls and leadership or client events

Required profile

• Bachelor's degree
• Minimum 5+ years of executive support experience, preferably supporting a C-suite executive
• Experience in a global or multinational organization preferred
• Ability to work across cultures and time zones, with flexibility and resilience

Required skills

• Exceptional organizational and time-management skills
• Strong written and verbal communication and interpersonal skills
• Proficiency with productivity tools such as Microsoft 365, Teams, Zoom and Concur
• Ability to handle confidential information with integrity

What we offer

• Annual salary range of $82,800-$110,400, depending on experience and other factors
• Medical, vision and dental insurance, life insurance, and short- and long-term disability insurance
• 401k, flexible paid time off, at least 15 paid holidays per year, paid sick and safe leave, and paid parental leave
• Hybrid work: employees living near the New York hub must work from the office three days per week; those further away may be designated remote