Executive Assistant

About the role

Nemera, a global manufacturer of drug delivery devices for the pharmaceutical, biotechnology and generics industries, is hiring a full-time Executive Assistant to support Plant Leadership. The position is based in Buffalo Grove and starts in early January 2024.

Key responsibilities

• Manage the Plant Leadership calendar, scheduling internal and external meetings, conferences and events
• Coordinate domestic and international travel, including flights, accommodation and transport, and process travel expenses and reimbursements through Concur
• Handle expense reporting and maintain accurate records for budget tracking
• Prepare materials for board meetings, attend them when needed to take minutes and help with follow-up
• Assist in planning and running corporate events, conferences and executive retreats, including room booking and equipment setup
• Respond to emails and letters on behalf of Plant Leadership and draft professional correspondence
• Support projects and initiatives, track budgets, timelines and milestones, and identify process improvements
• Maintain confidentiality and act as a positive leader within the administrative team

Required profile

• Bachelor's degree in business administration or a related field preferred
• 5+ years of experience supporting executive-level professionals
• Prior experience in the manufacturing industry strongly preferred
• Able to work in an office and manufacturing environment, wear PPE in warehouse and manufacturing areas, and lift up to 35 lbs

Required skills

• Advanced Microsoft Office Suite, especially PowerPoint, Word, Excel and Outlook
• Microsoft Teams video conferencing
• Excellent written and verbal communication, organization and time management
• Ability to multi-task, meet deadlines and work in a fast-paced environment