Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to our senior leadership team in a fast‑moving medical device and biotech startup environment. You will act as a trusted liaison, ensuring executives can focus on strategic priorities while you manage day‑to‑day logistics.

Key responsibilities

• Manage executive calendars, coordinate meetings, and arrange complex travel itineraries.
• Serve as the primary point of contact between executives, internal teams, investors, and external partners.
• Prepare, edit, and format correspondence, presentations, reports, and board materials.
• Assist with cross‑functional project coordination, tracking initiatives across regulatory, clinical, and R&D teams.
• Handle confidential information with the utmost discretion.
• Support planning and execution of company events, board meetings, and investor communications.
• Track key initiatives, monitor deadlines, and ensure deliverables are met.
• Streamline internal processes and improve operational workflows.
• Process expense reports, invoices, and vendor relationships.

Required profile

• 2–5+ years of experience as an Executive Assistant or similar role, preferably in a medical device, biotech, or healthcare startup.
• Demonstrated ability to support C‑level executives and senior leadership.
• Strong organizational, time‑management, and multitasking abilities.
• High level of discretion, professionalism, and written/ verbal communication skills.
• Bachelor’s degree or equivalent experience.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Experience using project‑management platforms such as Asana or Notion.

What we offer

• Opportunity to work in a dynamic, high‑growth startup environment.
• Exposure to cutting‑edge medical device development and regulatory processes.
• Collaborative culture with direct interaction with senior leadership.