Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to the Senior Vice President of Domestic Publicity. The role is based in New York and involves managing daily priorities, coordinating media‑related events, and ensuring smooth operation of the publicity team.

Key responsibilities

• Manage the VP’s calendar, schedule meetings, and coordinate domestic and international travel, including private jet requests.
• Organize meeting logistics, prepare agendas, materials, and take/distribute meeting notes.
• Handle high‑volume phone calls, email screening, and maintain accurate logs.
• Oversee publicity tracking, compile media outlet reports, and produce the Daily Buzz report.
• Book and manage New York theatrical screenings, premieres, junkets, and related transportation and hotel arrangements.
• Process expense reports, vendor invoices, and assist with budget development for publicity campaigns.
• Maintain distribution lists, office documents, and internal tracking systems.

Required profile

• Minimum 1 year of administrative experience supporting Director or Vice President level.
• Exceptional attention to detail, organization, and ability to juggle multiple high‑priority projects.
• Strong judgment and discretion when handling confidential information.
• Proactive mindset with the ability to anticipate the VP’s needs.

Required skills

• Proficiency with Microsoft Outlook for calendar and email management.