Executive Assistant, AI Business Unit

About the role

The AI Business Unit team at NetApp is looking for a highly organized, proactive and resourceful Executive Assistant to provide strategic and administrative support to multiple VPs. The role is central to the smooth running of the leadership team, helping manage priorities, drive operational excellence and enable organizational effectiveness. It suits someone who thrives in a fast-paced environment, exercises sound judgment and shows exceptional attention to detail.

Key responsibilities

• Manage and maintain the executive's calendar, scheduling appointments, meetings and travel
• Organize meetings and weekly staff meetings, prepare agendas, take minutes and follow up on action items
• Act as a trusted liaison between executives and internal and external stakeholders
• Serve as the main point of contact for communications: screen and prioritize emails, draft and edit, and manage follow-ups
• Organize and maintain files, documents and processes, including SharePoint and relevant systems
• Research and gather information to support the executive's decisions
• Arrange travel itineraries, including flights, accommodation and transport, and resolve travel issues promptly
• Monitor the executive's budget and expenses, process travel expense reports accurately and keep accurate records
• Track progress and ensure deadlines are met
• Plan and coordinate events, conferences and other activities

Required profile

• Bachelor's degree in business administration, communications or a related field preferred
• At least 5 years of experience as an Executive Assistant, ideally supporting a C-level executive in a fast-paced environment
• Ability to handle confidential information with discretion and to work independently and as part of a team
• High level of professionalism, integrity and interpersonal skills; adaptable to multiple priorities
• Occasional evening or weekend work and some travel may be required

Required skills

• Excellent organization and time-management skills
• Strong written and verbal communication
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

NetApp describes a hybrid working environment, with in-office and/or in-person expectations shared during recruitment. Applications are accepted only through the company website.