Business Assistant

About the role

Seppic, an Air Liquide Healthcare company, is hiring a Business Assistant for its Fairfield, NJ facility. The role acts as an operational support function for the site, bridging finance, procurement (vendor management), office operations and HR support so that day-to-day efficiency runs smoothly.

Key responsibilities

• Finance and procurement: create vendors, support vendor relationships and communications, and manage relationships with indirect vendors such as insurance and care leases
• Ad hoc financial support: accounts payable and receivable, collecting and reviewing vendor invoices and expense reimbursements
• Office operations and logistics: support office safety protocols, coordinate kitchen and office supply inventory, collect and distribute mail and manage the office entrance system
• Logistics for employee equipment, including IT assets, mobile and desktop phones, payment cards, business cards and company car/mileage tracking
• Support travel organization and ad hoc office tasks, including coordination with the building manager and third-party vendors
• HR and employee engagement: organize company activities such as team lunches, employee appreciation and holiday celebrations, and support wellness and community service initiatives

Required profile

• An associate degree or a bachelor's degree in business administration, finance, accounting or management
• 3 to 5 years of office experience
• High attention to detail, integrity and discretion with confidential data, and strong multitasking skills

Required skills

• Proficiency in Google Sheets
• Familiarity with core accounting platforms (NetSuite or QuickBooks preferred)

What we offer

• Medical, dental, vision, life, AD&D and disability insurance
• Up to 14 weeks of paid childbirth leave
• 401(k) retirement plan with company match, tuition assistance, paid holidays, vacation and sick time
• Benefits start after 30 days of employment (day 1 for Air Liquide)