Administrative Assistant – Legal Support (Remote)

About the role

We are a U.S.-based law firm seeking a proactive, detail‑oriented Administrative Assistant to support daily operations remotely. The ideal candidate will have strong communication skills, excellent follow‑up abilities, and experience handling multiple administrative tasks in a professional legal environment.

Key responsibilities

• Manage and organize emails, documents, files, and internal records.
• Coordinate calendars, meetings, appointments, and follow‑ups for attorneys and legal staff.
• Maintain accurate client and case information in internal systems.
• Prepare and update spreadsheets, trackers, and reports.
• Organize digital files and ensure proper document maintenance.
• Communicate professionally with clients, vendors, and internal team members.
• Assist with document requests, data entry, and general case‑related administrative support.
• Track pending tasks, deadlines, and follow‑ups.
• Support billing, invoicing, and other administrative functions as needed.
• Handle confidential and sensitive information with professionalism.

Required profile

• Previous experience as an administrative, legal, or virtual assistant.
• Strong spoken and written English.
• Excellent organizational, time‑management, and attention‑to‑detail skills.
• Professional communication style and ability to work independently.
• Reliable internet connection and a suitable remote‑work environment.

Required skills

• Microsoft Excel (spreadsheets, data organization, basic reporting).
• Microsoft Office suite – Word, Outlook, PowerPoint.
• Google Workspace and other online administrative platforms.