Administrative Assistant – Leadership Team Support

About the role

We are seeking a highly organized Administrative Assistant to support a four‑person leadership team. The role focuses on ensuring decisions, action items, and deadlines are captured, tracked, and completed, providing visibility and accountability across day‑to‑day activities.

Key responsibilities

• Attend leadership and team meetings, accurately recording decisions, action items, owners, and deadlines.
• Prepare and circulate clear meeting summaries on the same day.
• Proactively follow up on outstanding items until they are completed, reassigned, or closed.
• Maintain leadership tasks in ClickUp, keeping them current, visible, and properly assigned.
• Identify and surface overdue or at‑risk tasks before being asked and provide weekly overviews.
• Coordinate calendars, schedule meetings, and manage external contacts.
• Track and log all working hours using Clockify.
• Support additional administrative duties as assigned by leadership.

Required profile

• At least 1 year of experience in an administrative or executive support role.
• Strong ownership mindset – notices slipping items and follows up without prompting.
• Ability to manage priorities independently and ask clarifying questions when needed.
• Excellent written communication skills for meeting summaries and task updates.

Required skills

• Proficiency with ClickUp task management.
• Experience using Clockify for time tracking.