Management Assistant, Southeast Zone

About the role

Siemens Healthineers is looking for a dynamic, highly organized Management Assistant for its Imaging Sales Business. This remote role supports multiple senior executives and their teams with high-level administrative assistance covering calendars, meetings, travel, expenses, presentations and customer interactions, and also helps with cross-functional projects and department initiatives. Candidates should be located in the Western U.S., with a preference for the Phoenix area.

Key responsibilities

• Provide proactive administrative support to multiple executives and their teams
• Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics
• Prepare, proofread and edit presentations and correspondence
• Process expense reports, purchase requisitions and follow up on reimbursements and invoices
• Support onboarding of new employees, including orientation scheduling, access and equipment coordination
• Act as a liaison for IT and facilities issues
• Organize virtual and in-person meetings, reserve conference rooms and coordinate catering
• Assist with annual budgets and analyze monthly budget activity
• Support customer-facing interactions and communications, and reconcile travel and expense reports
• Contribute to special projects and help integrate new office technologies and systems
• Maintain paper and electronic files

Required profile

• At least 2 years of experience in a professional support role
• Ability to thrive in a fast-paced, remote environment with shifting priorities
• Experience supporting senior-level executives with discretion and professionalism
• Detail-oriented, able to work independently and handle confidential information

Required skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
• Strong time management, prioritization and interpersonal skills

What we offer

• Base pay range of $64,310 - $88,429, depending on geography, market, skills, education and experience
• Medical, dental and vision insurance, 401(k) retirement plan, life insurance and disability coverage
• Paid parking or public transportation, paid time off and paid sick and safe time