Legal Assistant / Secretary - Litigation Practice

About the role

A U.S.-based law firm is seeking a highly organized, detail-oriented Legal Assistant to support its litigation practice. The position initially focuses on calendar management, case profiling, case processing and keeping accurate case records. Candidates should have experience in legal administration, case management or project management.

Key responsibilities

• Organize and maintain attorney calendars, schedule appointments, track deadlines and coordinate case-related activities.
• Review, organize and enter case information into the firm's case management system, keeping records accurate and complete.
• Assist with processing and updating cases, maintaining case files and tracking their progress.
• Organize, categorize, upload and maintain legal documents in the firm's document management system.
• Handle correspondence, document preparation, scheduling and other administrative tasks.
• Monitor case activity, keep accurate records and share updates with attorneys and team members.
• Track important dates and make sure assigned tasks are completed accurately and on time.

Required profile

• Previous experience in legal administration, case management, project management or a similar administrative or coordination role.
• Strong organizational skills and exceptional attention to detail.
• Experience managing documents, calendars, deadlines and multiple responsibilities.
• Excellent written and verbal English.
• Ability to work independently, prioritize and meet deadlines in a fast-paced environment.
• Preferred: prior experience supporting litigation matters (ideally 2+ years), litigation case management, discovery coordination or court filings, familiarity with U.S. legal terminology and procedures, and experience supporting U.S.-based attorneys or law firms.

Required skills

• Proficiency with Microsoft Office and the ability to learn new software.
• Preferred: experience with Actionstep and NetDocuments or comparable case and document management software.