HOA Compliance Specialist

About the role

The HOA Compliance specialist supports compliance with homeowners association (HOA), community association and property-specific requirements for residential rental properties. The role manages HOA registrations, lease and tenant approval requirements, community access documentation, architectural or exterior approval requests, violations, renewals, payments and related documentation. It works directly with HOA management companies, community associations, internal teams, residents, vendors and Accounts Payable so that properties stay compliant, requirements are met on time and property records are kept accurate.

Key responsibilities

• Research HOA, community association and property-specific requirements for registrations, lease and tenant approvals, move-in requirements, community access, exterior changes and compliance documentation.
• Complete and submit HOA forms, lease applications, tenant information forms, architectural review requests, renewal applications and supporting documentation.
• Communicate with HOA boards, management companies, community association contacts and internal stakeholders to confirm requirements, follow up on submissions and resolve pending items.
• Coordinate HOA inspections, violation resolutions, community access requirements and resident or vendor follow-up.
• Maintain accurate HOA, community, approval, violation, expiration and property information in Yardi and other company systems.
• Track deadlines and prioritize urgent items such as move-ins, lease approvals, violations, fines, expired registrations and upcoming renewals.
• Process or request payments for HOA application fees, registration fees, violation fines, access fees and related compliance costs.
• Upload and maintain proof of approvals, confirmations, violation notices, payment receipts, governing documents and other compliance records.
• Provide timely updates to internal teams and escalate HOA compliance risks when needed.

Required profile

• High school diploma or equivalent required.
• Experience in property management, compliance, HOA processes, administrative support or real estate operations preferred.
• Strong attention to detail and ability to manage deadlines across multiple communities and associations.
• Strong written and verbal communication skills.
• Ability to research requirements, follow procedures and maintain accurate records.
• Preferred: associate or bachelor's degree.

Required skills

• Proficiency with Microsoft Office, especially Excel, Outlook and Teams.
• Preferred: experience with Yardi, Salesforce, Jira, SAP Concur or similar systems.
• Familiarity with HOA registrations, lease and tenant approvals, community guidelines, CC&Rs, violation notices, fines, architectural review requests and access requirements.

What we offer

• A competitive and comprehensive benefits package for full-time employees.