Executive Assistant to Leadership Team

About the role

Coco is reimagining last‑mile delivery with autonomous robots and operates in multiple U.S. cities and Helsinki. The Executive Assistant will support five C‑suite leaders, acting as the operational backbone that keeps calendars, travel, and meetings running smoothly.

Key responsibilities

• Manage and prioritize calendars for five executives across different time zones, protecting their time and preferences.
• Coordinate end‑to‑end domestic and international travel, including flights, hotels, ground transport, and visas.
• Lead meeting preparation: set agendas, distribute pre‑reads, take notes, track action items, and follow up with owners.
• Organize board meetings, leadership offsites, all‑hands, and recurring executive syncs.
• Handle expense reports, corporate cards, vendor relationships, and logistical ordering.
• Plan and execute executive events such as offsites, partner dinners, recruiting events, and board dinners.
• Screen and triage incoming requests, decline or delegate on behalf of executives, and surface critical issues.

Required profile

• Proven experience supporting at least one C‑suite executive, preferably multiple.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong attention to detail and proactive problem‑solving.
• Excellent written and verbal communication, able to read a room or Slack message accurately.
• Comfortable working in a fast‑paced, global environment with frequent travel.

Required skills