Executive Assistant & Office Manager to CEO

About the role

We are seeking a highly organized, proactive, and discreet Executive Assistant & Office Manager to support our CEO and global leadership team in a fast‑paced, dynamic environment.

Key responsibilities

• Provide high‑level administrative support to the CEO and global leadership team, managing complex, multi‑time‑zone calendars and resolving scheduling conflicts.
• Coordinate virtual and in‑person meetings, prepare agendas, materials, and logistics, including catering and off‑site arrangements.
• Arrange domestic and international travel in line with company policies and process expense reports accurately.
• Support executives with ad‑hoc projects, strategic initiatives, and cross‑functional coordination.
• Serve as primary Office Manager, overseeing supplies, vendor relationships, light maintenance, and partnering with IT and building services.
• Maintain organized filing systems and act as a central point for company‑wide communications and deadlines.

Required profile

• 5‑7 years of proven experience supporting C‑suite executives, preferably in fast‑paced, high‑growth environments.
• Previous experience in both Executive Assistant and Office Manager roles.
• Bachelor’s degree or equivalent practical experience.
• Exceptional organizational skills, attention to detail, and ability to manage ambiguity and shifting priorities.
• High level of discretion and sound judgment handling confidential information.

Required skills

• Strong proficiency with Microsoft Outlook.
• Experience with Concur expense management.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).