Legal Administrative Assistant – M&A Team

About the role

We are seeking a polished Legal Administrative Assistant to join the M&A team of a globally recognized professional services firm in New York. The role supports high‑performing attorneys in a fast‑paced transactional environment, handling complex documents and tight deadlines.

Key responsibilities

• Prepare, revise, and format complex legal and transactional documents using Microsoft Word and related Office tools.
• Proofread documents for accuracy, consistency, and completeness.
• Coordinate attorney calendars, meetings, conference calls, and travel arrangements.
• Support attorneys through corporate and transactional workflows, including opening new matters and conducting conflict checks.
• Handle time entry, expense reporting, and billing coordination.
• Manage file maintenance, records, and closing procedures.
• Provide professional communication support to clients, attorneys, and internal teams.
• Manage high‑volume phone and email communications with discretion.
• Collaborate with administrative team members to ensure seamless coverage.
• Assist with additional operational and administrative tasks as needed.

Required profile

• Bachelor’s degree.
• 5+ years of legal or high‑level administrative support experience.
• Strong proficiency in Microsoft Office Suite, especially Word, Outlook, Excel, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong written and verbal communication skills.
• Independent work style with effective team collaboration.
• Flexibility to work overtime when business needs require.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Competitive compensation package.
• Exposure to sophisticated, high‑profile transactional legal work.
• Collaborative and professional team environment.
• Opportunities for long‑term career growth and development.
• Comprehensive benefits package.
• Stable, well‑established organization with a strong market reputation.