Facilities and Operations Admin Assistant

About the role

David Nice Builders is seeking a Facilities and Operations Admin Assistant to keep the Nicewood millwork division running smoothly at its Toano, Virginia facility. The role supports daily operations, from invoicing and timesheet coding to shipping logistics and executive assistance, ensuring the front office operates professionally without interruption.

Key responsibilities

• Serve as the front‑line office representative, greeting visitors, handling calls, and managing walk‑in applicants.
• Support the Executive Vice President and Nicewood staff with administrative tasks and internal communications.
• Process purchasing requests, research vendors, compare pricing, and place orders for project and production needs.
• Coordinate shipping logistics, create labels, manage packaging materials, and maintain the shipping calendar aligned with production schedules.
• Produce daily attendance reports, code employee time in Vista, and reconcile miscoded hours independently.
• Review and process vendor invoices for weekly pay runs, reconcile statements, and manage the EVP’s VISA statement.

Required profile

• Proven experience in a fast‑paced administrative, operations, or office coordination role, preferably in manufacturing, construction, or production.
• Strong organizational abilities with the capacity to manage multiple competing priorities without micromanagement.
• Clear, professional written and verbal communication skills for internal teams, vendors, and visitors.
• Discretion handling sensitive financial, personnel, and operational information.

Required skills

• Microsoft Office Suite
• Vista (ERP) software

What we offer

• Compensation commensurate with experience
• Medical, dental, and vision insurance
• 401(k) retirement plan with 20% match
• Paid time off and company holidays
• Family‑oriented, people‑first work culture with high‑visibility exposure to executive leadership