Administrative Associate - Operations & Executive Support

About the Position

Join Just Zero in a pivotal role designed to streamline our internal operations and support our mission-driven goals. As an Administrative Associate, you will serve as a central pillar for the organization, ensuring seamless coordination across finance, human resources, and executive management in a dynamic remote environment.

Main Missions

• Data & Systems Management: Maintain and optimize internal systems, including CRM and financial databases, to ensure data integrity.
• Financial & Development Support: Assist with financial administrative tasks, manage donations, and support development initiatives.
• Executive & Board Assistance: Provide high-level support to the Executive Leadership and the Board of Directors, including agenda coordination and logistics.
• HR & Operations: Manage human resources administrative tasks and oversee shared mailbox communications.
• Document Control: Organize and maintain shared files and organizational documentation to ensure efficient information retrieval.

Profile Required

• Proven experience in an administrative or operations-focused role, preferably in a remote setting.
• Exceptional organizational skills with the ability to manage multiple competing priorities and deadlines.
• High level of rigor and attention to detail in data management and financial support.
• Strong ability to work independently and maintain productivity in a distributed team environment.
• Excellent communication skills for interacting with executives and board members.

Required Skills

• Proficiency in CRM and Financial management software.
• Advanced organizational and multitasking capabilities.
• Administrative support and Executive assistance expertise.
• Data management and record-keeping accuracy.
• Digital collaboration tools and remote workflow management.