Administrative Associate II – Strategy & Resource Mobilization

About the role

The Administrative Associate II supports the Strategy and Resource Mobilization (SRM) Operations team, providing administrative, operational, and project coordination assistance to senior leadership.

Key responsibilities

• Process consultant agreements, manage invoices, and support limited travel arrangements.
• Maintain trackers, document timelines, and follow‑up on operational processes.
• Compile, format, and quality‑check data for SRM reports, presentations, and dashboards.
• Manage SharePoint channels, shared folders, templates, and onboarding materials.
• Maintain team distribution lists, Teams/SharePoint calendars, announcements, and other communication tools.
• Own the onboarding process for new SRM employees and provide surge administrative support as needed.

Required profile

• Associate’s degree in Business Administration or related field (Bachelor’s preferred).
• Minimum 3+ years of experience supporting team operations, preferably in a matrixed environment.

Required skills

• SharePoint
• Microsoft Teams
• Microsoft Office (Excel, PowerPoint, Word)

What we offer

• Base salary USD 50,000–60,000 annually.
• 7% contribution to a money‑purchase pension plan.
• 18 days paid vacation per year.
• 12 sick days per year.
• 11 holidays per year.