Workshop Lead for Harvard‑MIT AI Safety Workshops

About the role

We are looking for a Workshop Lead to own the operations of the Harvard‑MIT AI Safety Workshops, held about eight times a year in Essex, MA. The role will drive the planning, speaker selection, participant recruitment and on‑site execution of these high‑impact events.

Key responsibilities

• Plan and execute the Harvard‑MIT AI Safety Workshops, scaling from 5 to 8 events per academic year, managing venues, catering, transportation and set‑up/tear‑down for ~50 participants.
• Curate and invite speakers from leading AI safety organizations (e.g., Redwood Research, Anthropic, DeepMind) and lead participant selection in partnership with AISST and MAIA.
• Design workshop programming, including session formats, discussion structures and career‑development activities.
• Gather and synthesize feedback to continuously improve workshop quality.
• Identify and launch specialized weekend research workshops with Harvard, MIT and Northeastern partners, handling all logistics and stakeholder coordination.
• Run monthly Cambridge AI Safety and AI‑Biosecurity networking events, curating invitee lists and creating valuable programming.

Required profile

• Mission‑aligned with AI safety and a desire to strengthen the research community.
• Proven experience in event production, program management or similar operational roles.
• Exceptional organization, attention to detail and ability to manage multiple parallel workstreams.
• Strong written communication for outreach to senior researchers and university partners.
• Based in or willing to relocate to the Cambridge‑Boston area.

Required skills

• Experience with event logistics for in‑person gatherings of ~50 people.
• Familiarity with tools such as Airtable and application/review pipelines.

What we offer

• Competitive compensation with the possibility of a higher pay rate for the right fit.
• Referral bonus of $5,000 for successful candidate referrals.