Virtual Assistant - Payroll & Billing Specialist

About the role

A global support agency is looking for a highly skilled Virtual Assistant with proven U.S. payroll and billing expertise. The role suits someone who values accuracy, compliance and detail, and keeps payroll running smoothly and billing on point. It is fully remote.

Key responsibilities

• Process and manage U.S. payroll (multi-state experience strongly preferred)
• Administer and track U.S. employee benefits such as health, 401k and PTO
• Prepare, send and track client billing and invoices
• Reconcile payroll reports, benefits deductions and billing statements
• Maintain accurate payroll and billing records for compliance
• Liaise with employees, vendors and clients on payroll and billing questions
• Provide administrative support to HR and finance teams as needed

Required profile

• At least 2 years of U.S. payroll and benefits administration experience (required)
• Strong knowledge of U.S. labor laws and payroll compliance
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and handle sensitive information with discretion

Required skills

• Hands-on experience with billing and invoicing systems
• Payroll platforms such as ADP, Gusto, Paychex and QuickBooks Payroll
• Nice to have: multi-state payroll experience, background supporting HR or finance teams, previous virtual assistant experience

What we offer

• 100% remote role
• Partner with a growing, professional team
• Key role in ensuring payroll and billing accuracy
• Opportunities for professional growth and development