Treasury Administrative Assistant

About the role

The Treasury Services Division of the Federal Reserve Bank of Kansas City is seeking a Treasury Administrative Assistant. You will provide comprehensive administrative support to division executives, ensuring smooth daily operations and effective coordination of meetings, travel, and documentation.

Key responsibilities

• Maintain and monitor electronic calendars, deadlines, and appointments for officers.
• Arrange travel, including flights, hotels, car rentals, and reimbursements.
• Coordinate meetings and events: reserve conference rooms, manage catering, handle guest access, and provide on‑site assistance.
• Purchase and manage office supplies and purchasing‑card expenditures, ensuring timely reconciliations.
• Organize and retain department files in compliance with record‑retention guidelines.
• Prepare, proofread, and edit letters, memos, presentations, and reports.
• Develop basic reports and complete moderate‑complexity projects.
• Update internal communication platforms such as Teams, newsletters, and digital signage.
• Provide backup support to other administrative assistants and train junior staff.

Required profile

• High school diploma or equivalent; no prior experience required.
• High standards of confidentiality and ability to handle sensitive information.
• Strong interpersonal, verbal, and written communication skills.
• Excellent customer‑service orientation and willingness to take on additional responsibilities.

Required skills

• Proficient with Microsoft Outlook.
• Microsoft Word, Excel, and PowerPoint.
• Microsoft Teams.
• General internet and email applications.