Title Assistant – Administrative Support for Title Officers

About the role

The Title Assistant provides direct administrative and production support to Title Officers, ensuring accurate and timely processing of title files. This position involves research, document preparation, and coordination of low‑risk title insurance products in a deadline‑driven environment.

Key responsibilities

• Assist Title Officers with daily title production activities, including land and name searches.
• Use title production software to set up files, conduct research, and generate documentation.
• Produce and maintain low‑risk title insurance products such as reports, guarantees, and junior loan policies.
• Review documents for accuracy before recording with county courthouses.
• Prepare policy write‑ups, handle post‑policy requests, and deliver completed documents.
• Provide phone coverage, respond to customer and internal inquiries, and gather additional information as needed.
• Maintain well‑organized electronic files and ensure compliance with company and underwriter guidelines.

Required profile

• High school diploma or GED (or equivalent experience).
• Prior experience in title, escrow, real estate, or related administrative role preferred.
• Strong organizational skills with high attention to detail.
• Ability to type 40+ words per minute accurately.
• Excellent verbal and written communication skills.
• Capability to manage multiple tasks and meet deadlines in a fast‑paced setting.

Required skills

• Proficiency with title production software.
• Microsoft Word.
• Microsoft Excel.
• Microsoft Outlook.
• Windows‑based applications.