Student Records Technician – Internal SAUSD Position

About the role

The Santa Ana Unified School District is seeking a Student Records Technician to support the accurate management of pupil enrollment, withdrawal, and transcript data. Working under general supervision, you will ensure compliance with district policies, state education codes, and federal regulations while providing essential clerical support.

Key responsibilities

• Maintain, classify, retain, and dispose of student records in accordance with district and legal requirements.
• Process enrollment and withdrawal paperwork, create and update computerized files, and input data into district databases.
• Receive, review, and verify student transcripts and other records for accuracy and completeness.
• Handle requests for transcripts, records, and data verification for former students.
• Coordinate the transfer, preservation, and storage of records across schools and administrative units.
• Process court orders for sealing records and manage related documentation.
• Prepare correspondence, reports, memos, and maintain data‑processing schedules.
• Recommend updates to district policies and procedures related to records management.

Required profile

• Demonstrated ability to follow detailed policies and procedures for student records.
• Strong attention to detail and independent judgment when analyzing transcripts.
• Experience interacting with school personnel and the public regarding records inquiries.
• Ability to operate standard office equipment and maintain accurate documentation.

Required skills

• Data entry and record‑management proficiency.
• Familiarity with database software for student information systems.
• Competence with scanning, digitization, and electronic filing.
• Microsoft Office Suite (Word, Excel, Outlook) for document preparation.

What we offer

• Permanent, full‑time position within a supportive public‑school environment.
• Opportunities for professional development in education administration.
• Access to district resources and collaborative work culture.