Senior Administrative Assistant (Full-time)

About the role

The Department of Otolaryngology at the University of Miami is seeking a full‑time Senior Administrative Assistant to support daily office operations and departmental leadership. This role ensures smooth administrative workflows, manages communications, and provides essential support to faculty and staff.

Key responsibilities

• Perform a variety of clerical tasks and office support activities for the department.
• Prepare reports, charts, budgets, and presentation materials.
• Respond to routine inquiries and draft standard correspondence.
• Plan meetings, take detailed minutes, and manage calendars.
• Answer phone calls, provide information, and direct callers to appropriate staff.
• Coordinate travel logistics, including flights, hotels, and transportation.
• Maintain an organized filing system while safeguarding confidential information.
• Provide reception services and general support to visitors.
• Assist faculty with information requests, material location, and test preparation.

Required profile

• High school diploma or equivalent; additional education preferred.
• Minimum three years of relevant administrative experience.
• Experience in a medical or healthcare setting is advantageous.
• Strong written and oral communication skills.
• Ability to handle confidential information with discretion.
• Attention to detail and accurate data‑entry capabilities.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).