Secretary I (Bilingual – Spanish)

About the role

This position provides clerical support in an assigned office or school environment. The incumbent handles a variety of administrative tasks such as typing, filing, scheduling, and answering telephone calls, ensuring smooth daily operations.

Key responsibilities

• Type correspondence, reports, accounting and fiscal statements.
• Compose form letters and respond to routine inquiries.
• Assemble statistical information for reports.
• Answer phones, route visitors, and provide information in line with school and administrative policies.
• Operate a personal computer for word processing and related functions.
• Sort and maintain files, correspondence, checks, vouchers, and index cards.
• Post and maintain records for personnel, payroll, equipment, and pupils.
• Prepare requisitions and keep records of supplies and equipment.
• Schedule meetings for supervisors or other staff.
• Operate copy and fax machines.

Required profile

• High school diploma or equivalent.
• Knowledge of office practices, procedures, and standard office equipment.
• Ability to type at least 40 net corrected words per minute.
• Proficiency with a personal computer and word‑processing software.
• Capability to perform moderate arithmetic computations accurately.
• Ability to maintain clerical records and prepare report forms.
• Fluency in reading, writing, and speaking both English and Spanish.
• Strong interpersonal skills to establish effective working relationships.

Required skills

• Word‑processing proficiency.
• Operation of standard office equipment (copy, fax, printer).
• Bilingual communication in English and Spanish.
• Typing speed of 40 wpm.
• Basic arithmetic and data entry.