Secretary – Emergency Management Services Department

About the role

The Emergency Management and Services Department (EMSD) of NYCHA is seeking a Secretary Level 4 to provide comprehensive administrative and clerical support. The role ensures accurate timekeeping, payroll processing, and HR documentation for a large public‑housing workforce.

Key responsibilities

• Manage EMSD timecards, update Kronos daily, and prepare pay docks and suspensions.
• Process employee leave requests (FMLA, childcare, workers’ compensation, military) and verify leave balances.
• Generate and maintain Kronos reports on lateness, absences, and missing swipes.
• Troubleshoot payroll scheduling errors on a weekly basis.
• Respond to payroll inquiries from staff.
• Create administrative requests using NYCHA internal applications such as Movaris and Maximo.
• Assist supervisors with annual leave scheduling and support general office operations.

Required profile

• Permanent civil service status in the title of Secretary or Clerical Associate.
• Eligibility for the 55‑a Program for qualified persons with disabilities (optional).
• Strong attention to detail and ability to handle confidential payroll information.

Required skills

• Kronos timekeeping system
• Movaris application
• Maximo application

What we offer

• Opportunity to work within a critical public‑service department.
• Stable civil‑service employment with NYCHA.