Retreat Program Assistant

About the role

The Occidental Arts and Ecology Center (OAEC) is seeking a Retreat Program Assistant to ensure that environmental and social‑movement leaders feel at home during organizational retreats, trainings, and alliance meetings. This residential position reports to the Retreat Program Manager and blends administrative, logistical, and hands‑on hosting duties.

Key responsibilities

• Serve as the primary point of contact for retreat groups staying at OAEC.
• Greet guests, orient facilitators to the Meeting Hall, and introduce groups to guest housing and the surrounding land.
• Maintain inventory of supplies, tidy retreat spaces, and prepare coffee/tea.
• Support the team of hourly Retreat Hosts, especially when the manager is off‑site.
• Work flexible weekday and weekend daytime shifts (9 am–5 pm) and occasional overnight, early‑morning, or evening shifts during busy retreat periods.
• During low‑season periods, assist the Retreat Manager with administrative tasks and special projects.

Required profile

• Values‑driven professional with a strong interest in ecological literacy and social‑movement work.
• Excellent organizational and communication abilities.
• Willingness to work flexible hours, including weekends and occasional overnight stays.
• Ability to work independently when the manager is not on site.

Required skills