Remote Senior Bilingual Executive Assistant & Sales Operations Coordinator

About the role

We are looking for a proactive Remote Senior Bilingual Executive Assistant & Sales Operations Coordinator to support a busy sales professional in the airport ground support equipment industry. The role combines executive assistance, client communication, vendor coordination, and sales follow‑up, ensuring all commitments are completed on time.

Key responsibilities

• Own the daily plan by leading a brief morning check‑in covering appointments, priorities, and decisions needed.
• Manage scheduling proactively, coordinating sales meetings, confirming appointments and accounting for travel time.
• Capture quick updates from WhatsApp or voice notes, clarify information and turn them into actionable tasks.
• Coordinate orders from request through delivery, handling pricing, quotes, shipping, tracking and issue resolution.
• Maintain organized client records, task lists, follow‑up schedules and order trackers.
• Use AI tools to transform notes into tasks, draft communications and streamline routine work.

Required profile

• Fluent in English and Spanish (written and spoken).
• 3+ years experience as an Executive Assistant, Sales Coordinator or similar role.
• Strong interpersonal skills and ability to work independently in a fast‑paced environment.
• Reliable Windows 10+ computer, two monitors and high‑speed internet.

Required skills

• CRM systems
• Microsoft Office (Word, Excel, Outlook)
• Spreadsheets
• AI tools
• WhatsApp
• email

What we offer

• 100 % remote work.
• Compensation in USD.
• Full‑time, 40 hours per week.
• Long‑term career opportunity with growth potential.