Remote Senior Bilingual Executive Assistant & Sales Operations Coordinator

About the role

We are looking for a proactive Remote Senior Bilingual Executive Assistant & Sales Operations Coordinator to support a busy sales professional in the airport ground support equipment industry. The role combines executive assistance, client communication, vendor coordination, and sales follow‑up, ensuring all commitments are completed on time.

Key responsibilities

• Own the daily plan with a brief morning check‑in covering appointments, priorities, and decisions needed.
• Manage scheduling proactively, coordinating sales meetings, confirming appointments, and accounting for travel time.
• Capture quick updates from WhatsApp or voice notes, clarify details, and turn them into actionable tasks.
• Coordinate orders from request through delivery, handling pricing, quotes, shipping, tracking, and issue resolution.
• Maintain organized client records, task lists, follow‑up schedules, and repeatable workflows.
• Use AI tools to transform notes into tasks, draft communications, and streamline routine work.

Required profile

• Fluent in English and Spanish (written and spoken).
• 3+ years experience as an Executive Assistant, Sales Coordinator, or similar role.
• Proactive, resourceful, able to anticipate needs and work independently.
• Strong attention to detail, problem‑solving skills, and ability to multitask in a fast‑paced environment.
• Willingness to work U.S. EST business hours and undergo a background check.

Required skills

• CRM systems
• Microsoft Office (Word, Excel, Outlook)
• Spreadsheets
• WhatsApp and email
• AI tools for task automation
• Windows 10+ computer with two monitors and high‑speed internet

What we offer

• 100% remote work
• Compensation in USD
• Full‑time position (40 hours per week)
• Long‑term career opportunity with growth potential