Remote Executive Assistant (Part‑time, Bilingual)

About the role

We are seeking a proactive Executive Assistant to support the daily operations of a fast‑growing roofing company. This fully remote, part‑time position (20 hours/week) offers the chance to transition to full‑time as the business expands.

Key responsibilities

• Manage and organize email correspondence and administrative documents.
• Schedule appointments, material deliveries, and crew assignments.
• Coordinate material takeoffs and communicate with insurance companies on claims.
• Maintain accurate CRM records, client notes, and files.
• Identify, improve, and automate internal workflows using AI and project‑management tools.
• Support the setup and upkeep of the training platform and internal website.
• Handle inbound and outbound phone calls professionally.

Required profile

• Fluent written and verbal communication in English and Spanish.
• Comfortable using project‑management and AI‑powered tools to streamline processes.
• Adaptable mindset focused on continuous improvement and technology adoption.
• Strong organizational and multitasking abilities.

Required skills

• CompanyCam
• Roofr
• QuickBooks Online
• GoHighLevel
• Zapier
• XBuild
• Excel or Google Sheets

What we offer

• Competitive hourly rate of $6–12.
• Fully remote work with U.S. EST/EDT business‑hour availability.
• Potential to move to a full‑time permanent role.