Recruiting Operations Specialist (Hybrid)

About the role

As a Recruiting Operations Specialist at Odoo, you will be instrumental in designing and maintaining the processes that enable our recruiting team to scale efficiently. You will work closely with recruiters, hiring managers, and HR partners to ensure a smooth candidate journey and high‑quality data across our hiring platforms.

Key responsibilities

• Partner with Recruiting, HR, and Operations to create consistent, scalable recruiting processes.
• Maintain structure across scheduling, candidate communication, interview logistics, and coordination.
• Manage day‑to‑day recruiting operations using ATS, Google Calendar, Discord, and other tools.
• Ensure accurate candidate records, pipeline hygiene, and data integrity across systems.
• Support recruiting dashboards, reporting, and operational tracking to improve pipeline visibility.
• Identify process inefficiencies and collaborate on practical improvements.
• Execute job postings on multiple platforms, monitor performance, and adjust to improve candidate flow.
• Assist with top‑of‑funnel activities such as disqualification questions, referrals, and sourcing coordination.
• Track recruiting sources and report on funnel effectiveness.
• Administer candidate assessments, maintain evaluation data, and provide hiring teams with necessary information.
• Maintain SOPs, templates, and documentation to keep recruiting processes organized and scalable.

Required profile

• Strong systems thinker who enjoys building processes and operational efficiency.
• Proven experience improving workflows, reporting, or recruiting operations in a fast‑paced environment.
• Highly organized with strong attention to detail and ability to manage competing priorities.
• Comfortable navigating ambiguity, building solutions from scratch, and learning new tools quickly.

Required skills

• Experience with an Applicant Tracking System (ATS).
• Proficiency in using Google Calendar for scheduling.