Receptionist / Office Coordinator (4‑day onsite)

About the role

We are looking for a friendly and organized Receptionist/Office Coordinator to be the first point of contact for a prestigious skincare brand in New York City. This temporary, four‑day (Monday‑Thursday) onsite assignment supports daily office operations and ensures a professional environment for staff and visitors.

Key responsibilities

• Welcome guests, manage visitor check‑in, and direct them to the appropriate contacts.
• Answer, screen, and forward incoming calls; manage voicemail and daily call logs.
• Receive, sort, and distribute mail and deliveries, including FedEx and messenger services.
• Process office invoices using internal systems and support cross‑departmental pack‑outs.
• Liaise with building management on safety, construction, and emergency plans.
• Coordinate maintenance requests with external vendors and oversee office equipment servicing.
• Order, track, and restock office supplies; maintain kitchen cleanliness and organization.
• Set up and break down meetings, manage conference‑room scheduling, and assist with onboarding new hires.
• Partner with IT to configure computers and technical equipment; provide basic Outlook training.
• Maintain office security protocols, visitor badge registration, and phone directory updates.

Required profile

• Minimum 1 year of experience in an office support or administrative role.
• Proficiency with the Microsoft Office Suite and strong organizational abilities.
• Excellent verbal and written communication skills.
• Flexibility to adapt in a fast‑paced, high‑pressure environment.
• Ability to lift and carry up to 50 lb when needed.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with telephone systems, printers, copiers, and fax machines.

What we offer

• Hourly rate of $24‑$26.
• Ongoing temporary assignment with no defined end date.
• Four‑day work week (Monday‑Thursday) onsite in a modern office.