Receptionist / Facilities Coordinator (Manhattan)

About the role

Our client, a prestigious financial services firm in Manhattan, is looking for a Receptionist / Facilities Coordinator to be the first point of contact for visitors and to support day‑to‑day office operations. The role is fully onsite, Monday through Friday, from 7:30 AM to 4:30 PM.

Key responsibilities

• Greet and welcome clients, visitors, and vendors as the first point of contact.
• Answer and direct incoming phone calls in a professional manner.
• Coordinate conference‑room schedules, set up meetings and arrange catering.
• Assist with facilities requests, office maintenance issues, and vendor coordination.
• Manage incoming and outgoing mail, deliveries, and office supplies.
• Support general office administration and ad‑hoc projects as needed.
• Maintain a clean, organized, and welcoming office environment.

Required profile

• 1–3 years of experience in a receptionist, front‑desk, guest services, or facilities support role.
• Hospitality background (hotel, luxury hospitality, private club, or similar).
• Professional, polished demeanor with exceptional customer‑service skills.
• Strong organizational and communication abilities with the capacity to multitask.
• Availability to work onsite Monday‑Friday, 7:30 AM–4:30 PM.

Required skills

• Proficiency in Microsoft Office (Word, Outlook, Excel).