Receptionist 3

About the role

We are seeking an experienced Receptionist 3 to manage front‑office operations on a contract basis. The role involves creating a welcoming environment for visitors, handling communications, and supporting administrative workflows in a fast‑paced office.

Key responsibilities

• Greet visitors, clients, and service providers courteously and direct them appropriately.
• Manage incoming phone traffic, route calls, and record clear messages.
• Oversee visitor check‑in procedures and enforce office access and security policies.
• Coordinate conference‑room reservations, schedule appointments, and maintain shared calendars.
• Provide clerical support: document preparation, data entry, scanning, filing, copying, and record organization.
• Handle incoming and outgoing mail, packages, and shipments with timely distribution.
• Partner with facilities and vendors to address maintenance needs and office supply coordination.
• Support travel planning, expense submission, and receipt reconciliation for team members.
• Assist with meetings and office events by arranging room setup, catering, and audiovisual requirements.

Required profile

• Prior experience in a receptionist or front‑desk role within an office environment.
• Strong verbal and written communication skills across all organizational levels.
• Demonstrated commitment to customer service with a courteous, detail‑oriented demeanor.
• Ability to manage multiple priorities while maintaining accuracy in a busy setting.
• Solid organizational skills and sound judgment.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Outlook.