Project Coordinator – Luxury Residential Construction

About the role

We are looking for a detail‑oriented Project Coordinator to support our Services & Small Projects team in Long Island City. The role assists Project Managers and Assistant Project Managers throughout all phases of luxury residential construction, ensuring smooth operations and high‑quality service delivery.

Key responsibilities

• Provide administrative and operational support to Project Managers and Assistant Project Managers.
• Assist in preparing contracts, change orders, project budgets, and billing documentation.
• Process subcontractor invoices, purchase orders, and waivers of lien.
• Maintain organized project files (digital and hard copy) and ensure documentation accuracy.
• Support project meetings by taking notes, preparing reports, and tracking key deliverables.
• Update logs for RFIs, submittals, drawings, and samples.
• Review subcontractor insurance certificates and monitor expirations.
• Coordinate communication with subcontractors, vendors, and internal teams.
• Assist with close‑out deliverables, including Owner’s Manuals, warranties, and turnover packages.

Required profile

• 2–4 years of experience in project coordination or construction administration, preferably in luxury residential or high‑end construction.
• Bachelor’s degree in Construction Management, Architecture, Engineering, or a related field preferred.
• Positive attitude, eagerness to learn, and ability to thrive in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Sage 300/Timberline (a plus).
• Familiarity with Procore (a plus).

What we offer

• Competitive salary ranging from $50,000 to $90,000 per year, based on experience.
• Comprehensive benefits package including health insurance with virtual visits.
• Opportunity to grow within a high‑end construction environment.