Project Coordinator – Luxury Residential Construction

About the role

The I‑Grace Company is seeking a detail‑oriented Project Coordinator to support its Services & Small Projects team in Long Island City. You will work closely with Project Managers and Assistant Project Managers, helping to keep high‑end residential construction projects on schedule and within budget.

Key responsibilities

• Provide administrative and operational support to Project Managers and Assistant Project Managers.
• Assist in preparing contracts, change orders, budgets, and billing documentation.
• Process subcontractor invoices, purchase orders, and waivers of lien.
• Maintain organized digital and hard‑copy project files and ensure documentation accuracy.
• Support project meetings by taking notes, preparing reports, and tracking deliverables.
• Update logs for RFIs, submittals, drawings, and samples.
• Review subcontractor insurance certificates and monitor expirations.
• Coordinate communication among subcontractors, vendors, and internal teams.
• Assist with close‑out deliverables such as Owner’s Manuals, warranties, and turnover packages.

Required profile

• 2–4 years of experience in project coordination or construction administration, preferably in luxury residential or high‑end construction.
• Bachelor’s degree in Construction Management, Architecture, Engineering, or a related field is preferred.
• Strong organization, scheduling, and time‑management abilities.
• Excellent reading comprehension, attention to detail, and written/verbal communication skills.
• Positive attitude, eagerness to learn, and ability to thrive in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Sage 300
• Timberline
• Procore

What we offer

• Competitive salary ranging from $50,000 to $90,000 annually, based on experience.
• Comprehensive health, dental, and vision insurance.
• 401(k) with company match.
• Generous paid time off and professional development opportunities.
• Accident, critical illness, and hospital indemnity insurance, plus employer‑paid life insurance.