Project Assistant - Executive

About the role

The New York Foundling seeks a proactive Project Assistant to support executive operations, coordinate events, and ensure seamless execution of CEO engagements and key projects. This role blends administrative excellence with strategic planning to maximize organizational impact.

Key responsibilities

• Develop and maintain a centralized fiscal‑year calendar of all NYF events, providing context and a prioritized recommendation framework.
• Partner with public‑relations firms to evaluate external engagement opportunities and curate strategic event recommendations for the CEO.
• Coordinate logistics, briefing materials, and information delivery for CEO program and site visits.
• Support planning and execution of key team projects by tracking timelines, deliverables, and deadlines.
• Schedule meetings, prepare agendas, capture notes, and track action items.
• Anticipate team needs and take initiative on small tasks to prevent last‑minute issues.

Required profile

• Bachelor’s degree from an accredited U.S. institution (or credential evaluation for non‑U.S. degrees).
• Experience in project management and administrative support.
• Strong organizational, multitasking, and communication abilities.

Required skills

• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Outlook).