Project Administrator – Facilities & Real Estate

About the role

The Texas A&M University System Offices are seeking a Project Administrator to support campus‑wide real estate and facilities initiatives. Reporting to the Director of Facilities Administration, you will provide essential administrative and operational support for construction, renovation, and maintenance projects.

Key responsibilities

• Manage program tasks related to operations, finance, document records, procurement, workflow, and compliance for infrastructure projects.
• Prepare process maps, user guides, and presentation materials, including workflow creation and document writing.
• Support enterprise and Integrated Workplace Management Systems (IWMS) administrative functions.
• Monitor special projects, research activities, and schedules for the Facilities Administration team.
• Assist with compliance, budget, procurement, and contract management for real‑estate and facilities programs.
• Conduct research, audits, and prepare analytical reports on functional program responsibilities.
• Coordinate office workflows, provide administrative assistance, and support staff development and training.
• Review projects and contracts for compliance and resolve discrepancies.
• Help prepare progress reports for the Board of Regents.

Required profile

• Bachelor’s degree or equivalent experience in business administration, facilities management, or a related field.
• Experience in administrative support for large‑scale construction, renovation, or real‑estate projects.
• Strong organizational and documentation skills, with the ability to manage multiple tasks simultaneously.
• Familiarity with procurement processes, budgeting, and contract compliance.

Required skills

What we offer

• Competitive health benefits and a defined‑benefit retirement plan through the Teachers Retirement System of Texas.
• Additional voluntary tax‑deferred annuity options and tuition assistance.
• Paid vacation, sick leave, holidays, and wellness programs to promote work‑life balance.