Program Support Specialist

About the role

The Program Support Specialist will provide daily administrative and programmatic assistance to the National Science Foundation, helping to manage the peer‑review process for scientific grant proposals. Working in a hybrid setting with potential full‑time onsite presence at NSF headquarters in Alexandria, Virginia, you will collaborate closely with NSF Program Directors.

Key responsibilities

• Identify and recruit qualified peer reviewers using NSF databases and internet searches.
• Enter and manage key data in NSF systems to support the review process.
• Communicate daily with potential reviewers via phone and email.
• Draft and review documents for assigned panels, including review analyses and reviewer comments.
• Prepare materials, correspondence, and suggest edits for NSF documents and websites.
• Review award budgets for compliance with program requirements.
• Plan and support small to medium‑sized meetings at NSF.
• Maintain tracking spreadsheets, calendars, and perform data queries on NSF systems.
• Prepare reports and presentations as requested.
• Conduct compliance screening on incoming proposals and assist with ad‑hoc administrative or data‑analysis projects.

Required profile

• Bachelor’s degree in Engineering, Physical Sciences, Information Technology, Computer Science, or Education.
• At least three years of professional or administrative experience in an office environment.
• Excellent verbal and written communication skills.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Access.
• Proficiency with Microsoft Outlook (email and calendar).
• Experience with data querying (strongly preferred).

What we offer

• Competitive salary range of $48,000 – $55,000 per year.
• Month‑to‑month assignment for a six‑month period.
• Hybrid work arrangement with potential full‑time onsite work.