Practice Assistant

About the role

A New York law firm is looking for a detail‑oriented Practice Assistant to provide high‑level administrative support to senior staff. The position offers strong growth potential, including pathways into paralegal or other internal roles.

Key responsibilities

• Serve as the primary administrative contact for internal teams and external clients.
• Manage calendars, calls, and correspondence for senior staff.
• Prepare, edit, and format documents, reports, and presentations.
• Coordinate travel, meetings, and events, including catering.
• Track invoices, reconcile expenses, and assist with billing.
• Maintain contact databases and support business‑development activities.
• Handle time entry, proofreading, and document management.
• Assist with special projects and provide backup support to the team.
• Perform notary services or obtain certification with employer support.

Required profile

• Minimum 3 years of legal administrative experience.
• Bachelor’s degree preferred.
• Strong organizational, communication, and multitasking abilities.
• High attention to detail and capacity to manage competing priorities.
• Willingness to handle both strategic and administrative tasks.
• Notary Public certification is a plus or willingness to obtain it.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.

What we offer

• Competitive salary range $75,000‑$85,000.
• Hybrid work model (3 remote days per month).
• Opportunities for professional growth and internal mobility.
• Support for obtaining Notary certification.
• Comprehensive benefits package.