Personal Office Assistant

About the role

Our client, a high‑touch family office located in Manhattan, is looking for a dedicated Personal Office Assistant to support daily operations and provide discreet assistance to senior leadership and the family. The role blends executive assistance, office management, and personal support in a fast‑paced environment.

Key responsibilities

• Support the Senior EA/Chief of Staff with day‑to‑day execution of office and family needs.
• Coordinate internal and external stakeholders to keep priorities moving and communication tight.
• Resolve time‑sensitive issues, last‑minute changes, and ad‑hoc requests with speed and professionalism.
• Anchor daily office operations, including phones, mail, deliveries, visitors, and conference‑room readiness.
• Manage vendors and building services (IT, cleaning, repairs, supplies, security, couriers).
• Maintain office organization, inventory, filing systems, and shared documents.
• Optimize processes to ensure a polished, efficient workplace.
• Handle complex calendars, scheduling, and coordination across multiple parties.
• Arrange travel logistics, itineraries, and last‑minute adjustments.
• Provide discreet personal support to the family (appointments, reservations, errands, events, vendor coordination).

Required profile

• 5‑7+ years of experience in an assistant, office manager, EA/PA, or similar hybrid support role.
• Family‑office experience preferred.
• Ability to manage competing priorities with urgency and accuracy.
• Exceptional discretion, integrity, and comfort handling sensitive information.
• Strong organizational, communication, and interpersonal skills.

Required skills

• Outlook
• Google Calendar
• Microsoft Office
• Zoom