Personal Assistant to CEO (Full‑time, $40/hr)

About the role

We are looking for a highly organized, discreet, and proactive Personal Assistant to support our Chief Executive Officer. The role spans professional, personal, and household responsibilities, requiring exceptional judgment, flexibility, and confidentiality.

Key responsibilities

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate business appointments, conferences, and executive events.
• Prepare agendas, briefing materials, expense reports, and follow‑up items; act as gatekeeper and liaison with executives, investors, advisors, and partners.
• Oversee personal appointments, reservations, luxury travel arrangements, gifting, special events, and personal logistics.
• Handle personal shopping, vendor coordination, relocation support, property oversight, and residence management.
• Maintain confidential files, process invoices, reimbursements, and provide basic bookkeeping support.
• Conduct research, prepare summaries or recommendations, and create systems and workflows to improve efficiency.
• Assist with special projects and ad‑hoc requests with urgency and professionalism.

Required profile

• 5+ years of experience supporting a CEO, founder, or ultra‑high‑net‑worth individual.
• Demonstrated ability to manage complex schedules, travel logistics, and high‑stakes communications.
• Strong organizational skills, attention to detail, and the capacity to remain calm under pressure.
• High level of discretion and ability to handle confidential information.

Required skills