Payroll Tax Specialist

About the role

IKO Industries Ltd., a Canadian-owned manufacturer of roofing and building materials, is seeking an experienced Payroll Tax Specialist to support payroll tax compliance across the United States and Canada, with a stronger emphasis on U.S. federal, state and local requirements. The role ensures accurate payroll tax filings and remittances, resolves agency notices, reconciles payroll tax accounts with accounting records and supports month-end and year-end close.

Key responsibilities

• Serve as payroll tax subject matter expert for U.S. and Canadian compliance, monitoring legislative changes and maintaining documentation and SOPs.
• Coordinate payroll tax filings, deposits, amendments and reconciliations, and support quarter-end and year-end reporting (W-2, T4, RL-1).
• Research and resolve payroll tax agency notices, assessments and account discrepancies, and manage ADP SmartCompliance activities.
• Reconcile payroll tax accounts, liabilities and accrued balances to the general ledger, and prepare schedules for internal controls, audits and tax authority reviews.
• Perform recurring payroll tax audits, support SOX, statutory and financial statement audits, and participate in payroll system testing.
• Partner with Payroll, Finance, HR, Benefits and external providers to standardize, automate and improve payroll tax processes.

Required profile

• 5+ years of payroll tax, payroll compliance, payroll accounting or senior payroll experience in a complex multi-jurisdiction environment.
• Strong knowledge of U.S. payroll tax requirements; Canadian payroll tax experience required.
• CPA designation or CPA candidate preferred; PCPP/PLP, CPP, FPC or similar certification is an asset.
• Preferred: hands-on ADP SmartCompliance experience, experience with union and non-union payrolls, multi-entity structures and outsourcing of payroll tax compliance.

Required skills

• Advanced Excel (pivot tables, lookups, data analysis and reconciliation of large data sets).
• Payroll tax, payroll and ERP systems such as ADP, ADP SmartCompliance, Dayforce, Workday, UKG, SAP, Oracle or JD Edwards.
• Strong analytical, organizational, documentation and problem-solving skills, and excellent cross-functional communication.

What we offer

• Base salary of $95,000-$125,000 depending on experience.
• Health, dental, vision and life insurance, long- and short-term disability, and a health spending account.
• RRSP match / 401k match, paid vacation, floating days and tuition reimbursement.
• Employee assistance program, awards and discounts.