Payroll & Benefits Assistant

About the role

The Payroll & Benefits Assistant supports accurate, timely and compliant payroll processing for a growing global workforce across the United States, Canada, the United Kingdom and France. Reporting to the Payroll & Benefits Manager, the role covers weekly, bi-weekly and monthly payroll activities, audits payroll inputs and outputs, maintains payroll and timekeeping records, prepares reconciliations and reports, and answers routine employee payroll questions. It is a full-time, 100% on-site position in Williamsburg, Brooklyn, paid $60,000-$70,000 annually.

Key responsibilities

• Collect, review and enter payroll data accurately and on schedule for weekly, bi-weekly and monthly pay runs.
• Audit timekeeping records, new hires, terminations, compensation changes, bonuses, commissions, recurring deductions and retroactive adjustments.
• Assist with payroll previews and post-payroll audits, identify discrepancies, research root causes and escalate issues to the manager.
• Process approved payroll adjustments and off-cycle payments under manager direction.
• Maintain employee payroll, direct deposit, tax and timekeeping records in Workday and related systems.
• Prepare recurring payroll reports, reconciliations and supporting documentation for Finance, HR and business partners.
• Track garnishment orders, withholding changes and related remittances, and support quarterly, year-end, internal and external audits (W-2, T4, P60).
• Reconcile payroll registers, funding, deductions, taxes and general ledger data, document variances and coordinate corrections.
• Respond to routine employee payroll questions and assist with benefit inquiries, benefit reconciliation and open enrollment.

Required profile

• Associate or bachelor's degree in human resources, accounting, finance, business administration or a related field preferred; equivalent experience considered.
• Two or more years of payroll processing, payroll operations, accounting support or related administrative experience preferred.
• Working knowledge of payroll fundamentals, timekeeping, deductions and payroll compliance; experience supporting multi-state payroll; global payroll experience is a plus.
• Highly organized, detail-oriented, discreet and able to handle confidential information in a fast-paced environment.

Required skills

• Experience in Workday and Microsoft Excel, including sorting, filtering, lookups and basic reconciliations; Google Workspace is also required.
• Attention to detail, accuracy, organization and follow-through.
• Ability to manage recurring deadlines, prioritize competing tasks and work independently while collaborating with Payroll, HR, Finance and external vendors.