Operations Coordinator – Heavy Civil

About the role

The Operations Coordinator will serve as the central hub for daily coordination across management, project teams, field personnel, customers, subcontractors, vendors, and equipment service providers. This is an operations‑focused position that goes beyond traditional administrative duties, ensuring that crews, equipment, and schedules are aligned to meet project and customer needs.

Key responsibilities

• Coordinate daily crews, equipment, trucks, subcontractors, and project schedules.
• Ensure personnel and equipment are available and properly assigned.
• Adjust schedules in response to changing project conditions and customer requirements.
• Identify and resolve scheduling conflicts, equipment shortages, and operational issues.
• Manage equipment maintenance, repairs, inspections, and preventive‑maintenance schedules.
• Collaborate with mechanics, dealerships, vendors, and service providers.
• Track equipment availability, downtime, repairs, and maintenance history.
• Serve as the primary operational contact for customers and project teams.
• Maintain project schedules, work orders, tickets, and operational documentation.
• Assist with billing, project closeout, and required documentation.

Required profile

• Minimum 5 years of experience in construction operations, project coordination, fleet/equipment management, or a similar role.
• Experience in heavy civil, public works, general contracting, equipment rental, or related industries preferred.
• Proven ability to coordinate multiple projects, crews, customers, subcontractors, and equipment.
• Strong organizational, communication, and problem‑solving skills with the ability to adjust priorities quickly.
• Comfortable working directly with field personnel, customers, mechanics, vendors, and subcontractors.

Required skills

• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.

What we offer

• Highly competitive executive compensation package ($100,000‑$125,000 per year).
• Comprehensive medical, dental, and vision insurance.
• 401(k) retirement plan with company contributions.
• Paid vacation, holidays, and personal time off.
• Opportunities for professional development.