Operations Assistant

About the role

Beverly Law Firm is looking for a highly organized Operations Assistant to support the CEO directly. The role blends executive assistance, operational coordination, and strategic administrative work to keep the CEO’s priorities on track and improve firm‑wide processes.

Key responsibilities

• Assist the CEO in developing and implementing operational efficiency strategies.
• Identify workflow improvement opportunities across departments and take action.
• Prepare meeting agendas, reports, presentations, executive summaries, and professional correspondence.
• Monitor project progress, ensuring deadlines and priorities align.
• Draft contracts, internal reports, and executive documentation while maintaining strict confidentiality.
• Maintain and strengthen document‑control systems and internal operational documentation.
• Manage and optimize the CEO’s calendar, schedule meetings, and proactively resolve scheduling conflicts.

Required profile

• 2–4 years of experience as an Executive Assistant, Operations Assistant, or similar role.
• Experience supporting a CEO, founder, or senior leadership team.
• Excellent written and verbal English (C1+ level).
• Highly proactive, resilient, and able to handle multiple priorities in a fast‑paced environment.
• Experience with U.S.-based companies is a strong plus.

Required skills

• Familiarity with AI tools such as Claude.
• Familiarity with AI tools such as Gemini.

What we offer

• Base salary of $700–$900 per month, paid bi‑weekly.
• Paid time off and observed U.S. holidays.
• Work schedule aligned with Los Angeles business hours (8:30 AM – 5:30 PM PST).
• Annual salary increases based on performance and semi‑annual service premiums.