Operations Accounts Payable Specialist

About the role

Prime Group is looking for an Operations Accounts Payable Specialist to support the Accounts Payable team in processing invoices and keeping accurate financial records for a growing real estate development company. This is an entry-level role designed for someone who wants to build a foundation in accounts payable and construction accounting, working closely with the Accounts Payable Manager and other internal teams.

Key responsibilities

• Assist with assembling, reviewing and verifying invoices and check requests
• Enter and upload invoices into the accounting system accurately and on time
• Route incoming invoices to the appropriate internal reviewers for multiple entities
• Follow up internally so that invoices are approved and processed
• Check approved invoices for completeness and accuracy before posting
• Assist with expense report processing and basic expense tracking
• Support electronic payments and check runs under supervision
• Help reconcile accounts payable transactions and vendor statements
• Maintain vendor files and help set up new vendors, including W-9/1099 documentation
• Answer vendor inquiries with guidance from the AP Manager
• Assist with month-end close and audit documentation, and file and organize invoices

Required profile

• High school diploma or GED required
• 0-2 years of accounts payable, accounting or related administrative experience
• Accounting or finance internship or coursework is a plus; construction or real estate experience preferred but not required
• Attention to detail, organization, ability to follow procedures and meet deadlines, and willingness to learn

Required skills

• Basic proficiency in Microsoft Excel and other MS Office applications
• Experience with accounting software (Yardi, Sage, QuickBooks) is a plus but can be trained
• Basic math and data entry skills

What we offer

• A solid foundation for a career in accounts payable and construction accounting
• Competitive salary commensurate with experience
• Benefits including health insurance, retirement plans and paid time off
• Professional development and career advancement opportunities