Office/HR Coordinator

About the role

The Office/HR Coordinator serves as the operational hub of Ascension Recovery’s Mishawaka treatment facility. Acting as the first point of contact, you will create a welcoming, trauma‑informed environment for patients, families, and staff while ensuring smooth daily office operations and supporting core HR functions.

Key responsibilities

• Welcome visitors, manage front‑desk flow, and maintain a professional, trauma‑informed atmosphere.
• Coordinate conference rooms, meetings, and facility logistics.
• Oversee office supplies, equipment, and vendor relationships.
• Support internal communications, reporting, and team updates.
• Manage onboarding logistics, verify pre‑employment requirements, and prepare orientation materials.
• Maintain accurate personnel files in HRIS and track trainings, certifications, and licensure renewals.
• Assist with Joint Commission readiness and documentation compliance.
• Serve as the primary HR contact for employee questions and escalation.

Required profile

• High school diploma or equivalent; associate’s or bachelor’s degree in Business Administration or related field preferred.
• 2+ years of administrative, front‑desk, or coordination experience, preferably in healthcare.
• Strong organizational, multitasking, and communication skills.
• Ability to handle confidential information with discretion.
• CPR/First Aid certification or ability to obtain within 30 days.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience with HRIS platforms such as BambooHR or ADP.
• Knowledge of HIPAA and healthcare regulatory standards.
• CPR/First Aid certification.