Office Manager

About the role

We are seeking an Office Manager to lead daily operations of our corporate office for a historic international food manufacturer. The role is highly visible, acting as the hub for office coordination, employee support, vendor relations, and collaboration with Finance and senior leadership.

Key responsibilities

• Oversee office administration, visitor reception, call handling, mail, courier, and shipping activities.
• Maintain office supplies, coordinate purchasing, and manage facility maintenance with building management.
• Support accounting functions: accounts payable, invoice processing, purchase orders, ERP data entry, vendor reconciliation, and month‑end closing.
• Administer employee travel and expense reports, ensuring policy compliance and timely reimbursements.
• Assist HR with attendance records, onboarding paperwork, and internal reporting.
• Handle consumer inquiries, coordinate sample shipments, and track follow‑up actions.

Required profile

• Minimum 3 years of experience in office management, administration, or accounting support.
• Proficiency with SAP or another ERP system.
• Strong Microsoft Office skills, especially Excel.
• Excellent organization, multitasking, communication, and attention to detail.
• Ability to handle confidential information discreetly in a fast‑paced, collaborative environment.

Required skills

• SAP (or comparable ERP)
• Microsoft Excel
• Microsoft Office suite