Office Manager

About the role

The financial services firm is looking for a polished, proactive Office Manager to be the first point of contact for visitors, employees and external partners in its Manhattan office. Reporting to senior leadership, you will ensure the office runs smoothly while providing executive support to the CEO and senior team.

Key responsibilities

• Manage daily office operations, creating a welcoming environment for staff and guests.
• Serve as the primary liaison with building management and handle all office‑related inquiries.
• Provide executive assistance to the CEO, including calendar management and travel coordination.
• Oversee office supplies, pantry stock, conference‑room scheduling and vendor relationships.
• Track and control the office budget, monitoring expenses for events, supplies and food.
• Ensure compliance with company policies, security protocols and local safety regulations.
• Coordinate employee requests such as building access, maintenance and workspace enhancements.
• Maintain a clean, organized workspace and address repair or improvement needs promptly.
• Monitor sustainability initiatives and prepare annual reviews.
• Handle ad‑hoc administrative tasks to support overall office efficiency.

Required profile

• Bachelor’s degree (BA) required.
• Minimum three years of experience in office management or a similar role.
• Strong organizational, time‑management and communication abilities.
• Proven experience managing budgets and tracking expenses.
• Ability to coordinate with vendors and oversee service contracts.
• Flexibility and adaptability to handle a variety of tasks.
• Experience supporting executive‑level staff is preferred.
• Knowledge of office security and safety protocols.

Required skills