Office Manager – High-Growth AI Tech Firm (NYC)

About the role

We are a well‑capitalized, rapidly scaling AI‑driven technology company seeking an Office Manager to serve as the operational backbone of our Manhattan office. You will ensure the workplace runs smoothly, efficiently, and at a high standard, allowing our team to stay focused and productive.

Key responsibilities

• Maintain overall office operations, keeping the space organized, functional, and well‑maintained.
• Oversee purchasing, inventory management, and vendor relationships for office, kitchen, cleaning, catering, and supplies.
• Act as primary liaison with building management and service providers.
• Provide basic technical support and coordinate with IT for more complex issues.
• Track expenses, process invoices, and monitor the office operations budget.
• Support contract negotiations and cost management with external partners.
• Coordinate logistics for internal meetings, client visits, and company events.
• Assist with onboarding by preparing workstations, equipment, and welcome materials.
• Oversee mail, deliveries, office access, security procedures, and office expansion projects.

Required profile

• 4+ years of experience in office management, workplace operations, or a similar role, preferably in a startup or high‑growth environment.
• Strong organizational, communication, and problem‑solving skills.
• Comfortable operating in a fast‑paced, evolving environment with a “no job too small” mentality.
• Self‑directed, accountable, and able to manage priorities independently.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Basic IT troubleshooting abilities.

What we offer

• Competitive salary range $100‑145k plus bonus eligibility.
• Opportunity to grow with a high‑growth AI tech firm.
• Dynamic, in‑person culture in a central Manhattan location.